Administrative Guide (working notes)

Important Tips, Tricks, and Guidelines

All country pages require an image in order for anchor links to work correctly. "TEAMS" and "NDIPicturesArchive" in K drive are possible sources for acceptable images.
When adding links to pages within the site, omit www.ndi.org from the address
Be careful porting text into Drupal. Use Notepad or Dreamweaver as an intermediary for text coming from Word or other programs which may have hidden style tags. Dreamweaver is also helpful to use as a workspace for HTML editing that proves cumbersome in Drupal.
For the most part, email addresses are only listed on the Field Offices page. When adding email addresses to the site, first mask them from spam-bots using:

http://www.addressmunger.com/
Anchors must be entered as: /country name#anchor name. For example:/burma#ContactInformation
When you come to a page with a url like "/content/civic_organizations", deleting "/content" will take you to a page that you can edit.
Vijai has a page on the wiki that notes what has been customized on the site for use when we upgrade Drupal
When adding articles to the homepage, put only the relative date in the teaser (e.g. "Last week"). After the article has been up for a week, change this to the absolute date.

Paginating Long Entries

Entries that take up more than a few screens should be paginated. Paginating an entry can interfere with anchor links that lead to pages after the break. To paginate an entry:

1. Add page breaks as appropriate

2. Check for anchor links leading to pages after the break, and correct them using the following structure:

/PAGENAME?page=0%C1#ANCHORNAME

IE:

/bolivia?page=0%2C1#ContactInformation

Where C1 represents the first page after the break. For page 3, you would use C2, for 2 pages after the break, and so on.

Back-dating articles

To add a new article without bumping it to the front page, we have several "Test" nodes with older creation dates. To find a test node, go into the admin options and sort content by “not published.” The field should become narrow enough to find one by sight. Alter the empty node as needed. Make sure to create a replacement test node when you finish, as only pre-made test nodes are useful for backdating.

Managing Updates

Staff Update

The staff page reflects NDI's senior (director-level) staff. Changes in staff require or may require updates of the following pages:

Our Staff
Staff member's biography
Our Teams
Field Offices (make sure to encode new email addresses)

When removing staff members, unpublish their bio and remove their name from lists using comments so that the information can be retrieved easily if it is needed again.

New or Closed Offices

New country offices require, or may require:

A new node created with country article, content, and image
An addition to regional page with introductory blurb (usually a small excerpt from country article that helps summarize NDI's activity there)
Update to Our Staff
Update to Field Offices (make sure to encode new email addresses)
Update to map

When removing an office, unpublish the country page and remove the entry from lists using comments so that the information can be retrieved easily if it is needed again. Some regions have past programs sections. If so, check with staff to see if program information should be moved there.

Democracy Dialogue Update

When updating Democracy Dialogue items in News and Views and Our Perspectives, the most recent item in the list should be added manually to "New Additions" on the Democracy Dialogue page.

Press Releases Update

After adding a press release in PDF form to the site, the PDF should be adapted to HTML and added to the following locations:

Newsroom, Latest Releases (Delete oldest entry in order to keep list at 5 entries)
Press Releases ("View all recent press releases" link)

Formatting

Standard Page Format

For country and functional team pages, as well as any pages which may have several main headings for information, a landing page is created in the teaser section with anchor links leading to the different headings in the body text.

EX:

Teaser:

[Intro Text]

Anchor 1 (IE, Current Programs)

Anchor 2 (IE, Past Programs)

Anchor 3 (IE, Contact Information)

Body:

[Intro text]

Anchor destination 1

[Content]

Anchor destination 2

[Content]

Anchor destination 3

[Content]

Important: Make sure to give all pages both a title and parent item in the menu options. Most pages (with the exception of articles and resources) also have a simple descriptive URL path setting.

Contact Info

Pages with contact information sections follow one of two formats:

(1: When contact information is available)

For more information about these programs, use our contact form or contact:

Field Office Location

Staff Member Full Name, Title

+xxx x xxx xxxx (international phone number preceded by + with no parentheses)

Washington, D.C. (always last)

Staff Member Full Name, Title

(202) 728-xxxx

(2: When contact information is not available or should not be listed:)

For more information about these programs, use our contact form or dial our main telephone number: 1-202-728-5500.

Standard Article Format

An article (Democracy Update, Partner Spotlight, In-Country Perspective) should include a description of any included photo as well as a publication date, following the format below:

[Content]

Pictured above: 41 Guinean political party leaders signed the code of conduct on Nov. 21.

–

Published on Nov. 26, 2008

Important: Although articles typically do not have a special URL, you must select the appropriate Site Location category in order for them to display properly on the home page and in their respective sections.

Elections Calendar

Additions to the elections calendar follow the format below:

January 5	Georgia	Presidential	NDI international pre-election and election day observer delegation and assistance to domestic nonpartisan monitors
January 20	Serbia	Presidential	NDI assistance to domestic nonpartisan monitors

Resources/Publications

To give uniformity to search results, there is a finite list of set options for the Document Type field which should be used exactly as given below:

Assessment
Case Studies
Catalog
Code of Conduct
Commentary
Conference Results
Constitution
Evaluation
Focus Group
Manual|Handbook
NDI Program Update
Newsletter
Open Letter
Presentation
Press Release
Report
Speech
Statement
Survey
Training Materials
White Paper

Press Releases

Press releases adapted to HTML should follow the format below:

FOR IMMEDIATE RELEASE

CONTACT: [Contact name], [phone number]

LOCATION - [content]

–

NDI is a nonpartisan, nongovernmental organization that has supported democratic institu tions and practices in every region of the world for more than two decades. For more information about NDI, please visit our website, www.ndi.org.

–

Released on [date]

Technical Guidelines

Fonts

Text font: Georgia

h2 and h3: Georgia

h4 and h5: helvetica

"more" links: helvetica

Colors

Blue: #003366

Rust: #993300

Light beige: #fbf8f3

Darker beige: #f0e5d1

I added a class for photo captions for content managers to manually enter: ".caption" Makes the text smaller and italic.

Code for Tooltip

<a title="insert text for tooltip here" class="tooltip" href="#">Text to have tooltip</a>

FAQ Collapsible text for each question:

<li><a href="#">Question?</a>

<ol>

<li>Answer Lorem ipsum dolor sit amet, consetetur sadipscing elitr, sed diam nonumy eirmod tempor invidunt ut labore et dolore magna aliquyam erat, sed diam voluptua. At vero eos et accusam et justo duo dolores et ea rebum. Stet clita kasd gubergren.</li>

</ol>

</li>

How to Edit Sections:

Who We Are main page: Edit tab
What We Do main page: Edit tab
Where We Work main page blurbs: Block http://ndi.ndidevel.com/admin/build/block/configure/block/8
Who We Work With introduction: Content tab > Who We Work With panel > Configure this pane icon
Who We Work With blurbs: Content tab > Blurbs panel > Configure this pane icon
Democracy Dialogue main page: Edit tab
Publications Intro: Contents tab > Publications panel > Configure this pane icon
Publications, Newsroom blurb: Contents tab > News Room panel > Configure this pane icon
Publications, Advanced Search blurb: Contents tab > Advanced Library Search panel > Configure this pane icon
Employment main page: Edit tab
Events: Tag Recipients and Awardees as Profile and Award Description.

Image Sizes:

Level 2 - pages w/blurbs

200px wide

Level 3 - country and functional pages

Image at the top

382 px wide

Related Content—Democracy Updates, etc

Teaser image

84 px wide

(ideally each would be 75 px high but this can vary if necessary)

End node image at top of page

172 px wide

Homepage featured Democracy Update

Should be pulling end node image—172 px wide

Publication teaser/cover image

96 px wide

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